Service charges audit-proof.
The app for caretaker, cleaning and landscaping companies: import work orders with AI, plan jobs, record every visit on site and document each service under the German Operating Costs Ordinance (BetrKV) – right through to the invoice.
From work order to proof of service in four steps
Import the order
Upload the property manager’s PDF. The AI recognises the client, properties and services and breaks them down into individual tasks.
Plan
Recurring tasks fill the calendar automatically. Assign jobs by drag and drop and take holidays and sick leave into account.
Record on site
Arrival, tasks, before and after photos, departure – on the phone, in a few taps.
Prove it
A PDF report for every job, clearly split into costs recoverable from tenants and costs that are not. Separately billable services go into the invoicing export.
Everything a proof of service needs
Version 0.7 · all features in every plan.
AI order import
A contract or order PDF becomes client, properties, tasks and work packages. You review every step.
Planning and calendar
A row per employee, colours, daily workload, overdue jobs at a glance, absences with cover.
On site with the phone
“Today” job list, packing list for tomorrow, sub-tasks to tick off, photos and signature.
Audit-proof evidence
Every task flagged as recoverable from tenants or not under § 2 BetrKV, with time, place and photo.
Invoicing export
Separately billable services as a file for DATEV, Lexware Office, sevdesk, WISO MeinBüro or bexio.
Company and roles
Admin, office and field staff with matching permissions. Everyone sees exactly what they need.
Privacy built in
Location only as start, destination and kilometres – and only while a job is running. Data hosted in Frankfurt.
Set up in 3 minutes
The setup assistant with templates for caretaking, cleaning and landscaping fills your calendar straight away.
Seven short explainer videos
Each under one minute, in German with German subtitles. They show a fictitious demo company.
Screen recordings of version 0.7 with fictitious demo data · AI-generated voice.
Quick start
- Get access. Write to info@umlagefix.com – we set up your company and send you the login details.
- Log in. At app.umlagefix.com on a PC, tablet or phone. On a phone, use the browser menu “Install” to add it to your home screen.
- Set up. The assistant guides you through trade, company, client and property, service plan and team.
- Add your team. Under Manage › Employees, create logins with a role; hand over the initial password in person.
- Get going. Your employees see their jobs under “Today” and record on site. You see the evidence under “Reports”.
The app itself is currently available in German.
How companies work with UmlageFix
Typical situations of our target groups. Names and figures are examples.
“When was this path gritted?”
Plan the season without Excel
“Nobody cleans here!”
Objections to the service charge statement
One price per company. All features included.
Cancel monthly, or choose the annual plan with 2 months free (around 17 % saving).
For pilot companies: €50 per user per year
For all companies testing UmlageFix during the pilot phase: a 12-month subscription at the pilot price, all features included. A one-person business pays €50 instead of €290 a year – an 83 % saving. Available to order until 10 December 2026; regular prices apply from 11 December 2026.
All prices are net, plus statutory VAT. This offer is aimed exclusively at businesses. You will receive a confirmation and an invoice by email.
Payment by card or SEPA direct debit via Stripe. Test mode.
Frequently asked questions
Questions, or ready for access?
Write to us – we set up your company and answer your questions personally.